EYES System

Hillingdon Council has implemented a new system to share child level data called EYES (Early Years & Education System).  Schools and settings will use the Estalishment Portal: (link will be added at go live date)

Contacts for Establishment Portal Queries

For admissions queries please contact:  admissions@hillingdon.gov.uk

For technical queries please contact: tbc

All other queries can be sent to EYES project lead, Meg Chandler: MChandler@hillingdon.gov.uk

Please note:

• Due to internal work Early Years/FIS  will now be going LIVE in March 2026. Please continue to use the current Provider Portal to make your early years funding claims until we notify you of the new go LIVE date. The process for submitting estimates for September payments will continue. We will notify you by email when we open up the current Provider Portal for you to add your actuals for the Autumn term. This is what October, November and December payments will be based on. We will be in touch to organise another training date for the establishment Portal closer to our new go-live.
• The Household Support Team will continue to operate their current process to obtain the FSM data from you, therefore please continue to submit your FSM spreadsheets as normal until further notice.

Estalishment Portal Users

Please add staff who will need access to the Portal here: https://forms.office.com/e/iZi2a4XsZW by 8th August.

Estalishment Portal Training

Live training sessions sessions were held for schools and settings staff on 23rd and 26th June to showcase the Portal, collate questions and feedback. Please see the FAQs document to access the queries and responses from these training sessions: FAQs EYES Schools (PDF, 149 KB)

Using EYES Establishment Portal for Attendance and Exclusions - for schools:

Using EYES Establishment Portal for Admissions - for schools:

Communication with Schools & Settings

A data sharing agreement has been sent to all schools and settings: DSA EYES LBH-Establishment signed 310125 v1 final (Word doc, 66 KB)

Please refer to the presentations and communications that have been released, linked below:

• HT Presentation November 2024 -  EYES Head Teacher Termly forum update 12.11.24 (PDF, 300 KB)
• SBM Presentation March 2025 -  EYES SBM update 13.03.25 (PDF, 803 KB)
• LA Education Weekly Update articles: 
  • 2nd December 2024   
  • 24th February 2025
  • 2nd June 2025
  • 30th June 2025

To keep up to date with all LBH's communication, please use this link for access to the current week and previous: LA Education Weekly Update - Leap